Medical Documentation That Wins Cases
Court-ready medical reports, Letter of Protection billing, and 24-hour turnaround for Harris County personal injury attorneys. We specialize in providing the medical documentation you need to maximize settlement values and win cases.
What We Provide Your Clients
Click on each service below to learn more about how we support your practice
Detailed Mechanism of Injury
We document exactly how the collision occurred—impact direction, force estimates, vehicle positions, speed calculations. This establishes causation and prevents insurance companies from arguing "minor impact = minor injuries."
Objective Clinical Findings
Range of motion measurements in degrees. Palpation findings with specific vertebral levels. Orthopedic test results (Spurling's, straight leg raise, etc.). Neurological exam documentation. Everything measured, everything documented.
Causation Statements
Clear medical opinions: "Patient's cervical strain and C5-C6 disc herniation are directly caused by the motor vehicle accident on [date]." No ambiguity. No hedging. Defensible causation.
Prognosis with Permanency Ratings
Expected recovery timeline, permanency percentage (5-15% partial impairment), future treatment needs, work restrictions. This drives non-economic damages calculations.
Texas Court Standards
All reports meet Texas Medical Records Act requirements and are admissible under Texas Rules of Evidence 803(4) and 803(6).
Why Harris County Attorneys Refer to Us
Three reasons we're the preferred medical partner for PI attorneys
Local Expertise
We understand Beltway 8, Highway 225, and Harris County accident patterns. Testimony available if case goes to trial.
We Know Your Territory
We're located on Woodlawn Ave in Pasadena—minutes from the most dangerous intersections in Harris County:
Why This Matters
When you're deposing our doctor or we're testifying at trial, we can speak credibly about traffic patterns and accident reconstruction, common injury mechanisms at specific intersections, local refinery truck traffic and 18-wheeler accidents, and South Houston and East Harris County demographics.
Testimony Available
If your case goes to trial, we provide expert medical testimony. We've testified in Harris County courts on:
- Causation in disputed liability cases
- Permanency ratings for future damages
- Treatment necessity for high medical bills
- Refuting defense IME opinions
Our doctors are experienced witnesses. We don't get rattled under cross-examination.
Complete treatment on LOP = 3-4x higher settlement negotiations. No client financial stress = no pressure to settle early.
The Data
Clients who complete full treatment on Letter of Protection receive 3-4x higher settlement offers than clients who stop treatment early due to cost barriers.
Example Case Comparison
Client A (No LOP)
- •3 doctor visits (stopped due to cost)
- •Total medical bills: $800
- •Insurance offer: $2,500
- •Client accepts (can't afford to continue treatment)
Client B (With LOP)
- •24 chiropractic sessions + 12 PT sessions + MRI
- •Total medical bills: $9,500
- •Insurance offer: $28,000 (rejected)
- •Final settlement: $42,000
Same rear-end accident. Same initial injuries. Different documentation quality.
Why LOP Increases Settlements
- 1Complete Treatment = Comprehensive Records: Full medical history creates irrefutable causation timeline.
- 2No Client Financial Pressure: Client isn't calling you every week saying "I need money NOW, take any offer."
- 3Higher Medical Bills = Settlement Leverage: $9,500 in bills typically settles for 3-5x = $28,500-$47,500 range.
- 4Colossus Algorithm Optimization: Our documentation triggers higher value codes in Colossus software.
Higher Settlements
Direct Portal Access
Instant access to client medical records. No waiting for faxes or records requests. Download reports 24/7.
Instant Medical Records 24/7
Log into the attorney portal and access:
No More Waiting
Forget calling the clinic and waiting 3-5 business days for records requests. Download everything instantly whenever you need it.
Use Cases
Secure & HIPAA Compliant
Portal uses bank-level encryption. All access logged and audited. Meets Texas Medical Records Privacy Act requirements.
See What Your Clients Receive
Download sample medical reports to see documentation quality
Rear-End Collision Report
Injury: Cervical strain with whiplash, post-traumatic headaches
Treatment Duration: 12 weeks (24 chiropractic sessions, 8 physical therapy sessions)
Diagnostic Imaging: X-rays showing loss of cervical lordosis, MRI showing C5-C6 disc bulge with mild central canal stenosis
Permanency Rating: 5% permanent partial impairment to cervical spine
Settlement Value: $25,000-$45,000 range
Report Includes:
- 8-page narrative with mechanism of injury reconstruction
- Detailed physical exam findings from initial and follow-up visits
- X-ray and MRI analysis with clinical correlation
- Treatment plan with medical necessity justification
- Prognosis with future treatment needs
- Causation opinion statement
T-Bone Collision Report
Injury: Right shoulder rotator cuff tear, rib fractures, chest wall contusion
Treatment Duration: 16 weeks (surgery referral, pre/post-op physical therapy)
Diagnostic Imaging: X-rays showing 8th and 9th rib fractures, MRI showing complete tear of supraspinatus tendon
Permanency Rating: 15% permanent partial impairment to right upper extremity
Settlement Value: $75,000-$125,000 range
Report Includes:
- Orthopedic surgeon consultation notes
- Surgical operative report and post-op notes
- Physical therapy progress with ROM measurements
- Work restriction documentation
- Future medical cost estimates
- Diminished earning capacity analysis
Letter of Protection Process
Client Contacts Us
Your client calls for same-day appointment
You Send LOP
Email, fax, or portal upload
We Treat & Document
Complete medical care + court-ready reports
Settlement Payment
We bill settlement directly, no client burden
Detailed Process Overview
Step 1: Client Contacts Us
Your client calls our clinic (or you call on their behalf) to schedule an appointment.
We ask:
- Date and details of accident
- Current symptoms and injuries
- Whether they have an attorney (we record your firm name)
- Insurance status (if no insurance, we explain LOP option)
We schedule:
Same-day appointment if they call before 2pm. Next-day appointment if after hours. No payment required to book appointment.
Step 2: You Send Letter of Protection
After client's initial evaluation, we contact you to request the LOP.
Three ways to submit:
- Attorney Portal (fastest): Upload signed LOP PDF through secure portal
- Email: Send to referrals@accidentdocpasadena.com
- Fax: (713) 555-1235
LOP Template: We provide a standard template in the sample reports download.
Approval Time: We confirm receipt and approve client for treatment within 2 business hours.
Step 3: We Treat & Document
Your client receives comprehensive medical care including complete accident history documentation, physical examination with objective findings, diagnostic imaging (X-rays same-day, MRI within 72 hours), and treatment plan development.
Ongoing Treatment:
- Chiropractic adjustments (typically 12-24 sessions)
- Physical therapy (typically 8-16 sessions)
- Pain management if needed
- Specialist referrals (orthopedics, neurology, pain clinic)
Duration: Most cases reach maximum medical improvement in 8-16 weeks. Complex cases with surgery may take 6-12 months. Your client pays $0 throughout entire treatment.
Step 4: Settlement & Payment
When you're ready to settle:
- Request final medical report through attorney portal
- We provide complete records within 24 hours
- You negotiate settlement with insurance company
- Settlement funds distributed: Attorney fees → Medical bills → Client
Billing: We provide itemized statement with CPT codes and charges. No surprise bills. No hidden fees.
Lien Releases: Upon payment, we immediately provide signed lien release and satisfaction of LOP for your settlement records.
Case Types We Handle
Car Accidents
Specialized treatment for car accident injuries including whiplash, back pain, and soft tissue damage. Same-day appointments with no upfront costs.
Truck Accidents
Expert care for commercial truck and 18-wheeler accident victims. We understand the severe injuries caused by large vehicle collisions.
Slip & Fall
Comprehensive treatment for slip and fall injuries, including fractures, sprains, head trauma, and soft tissue injuries.
Work Injuries
Specialized workplace injury treatment with documentation for workers' compensation claims. We handle all injury types from lifting injuries to industrial accidents.
Access the Attorney Portal
24/7 access to client medical records, instant report downloads, LOP submission, case status tracking
Client Management
View all active clients, track treatment progress, monitor billing totals
Medical Records Access
Download complete records (PDF), view diagnostic imaging, export billing statements
Communication
Secure messaging with clinic staff, request rush reports, schedule client appointments
Existing Portal Users
Log in to access client records and submit new LOPs
New Attorney Registration
Create your account to start referring clients
Questions about the portal? Call our attorney relations team:
📞 (346) 560-7001Or email: referrals@accidentdocpasadena.com
Attorney FAQ
Yes, we accept cases throughout the Greater Houston area and surrounding counties: Harris County, Galveston County, Brazoria County, Fort Bend County, and Montgomery County. For cases outside this area, we can refer to partner clinics that also accept Letter of Protection.
We can take over treatment mid-case. We'll request records from the previous provider, review treatment history, and continue care without interruption. Some clients start at ER or urgent care, then need ongoing treatment. We coordinate with existing providers to ensure continuity of care for car accident, truck accident, slip and fall, and workplace injury patients. View all injuries we treat.
Yes. If the defense insurance company sends your client to their IME (Independent Medical Exam) and the doctor claims "no objective findings" or "treatment not necessary," we can review the IME report, identify flaws in examination methodology, provide rebuttal documentation with our objective findings, and prepare testimony to counter defense expert. Cost: $500-$1,500 depending on complexity (billed from settlement).
Yes. Our doctors have testified in Harris County courts on medical causation, treatment necessity and reasonableness, permanency ratings, future medical costs, and rebuttal to defense IME opinions. Expert witness fees: $250/hour for deposition, $2,000/day for trial testimony (industry standard rates).
Varies by injury severity: Minor soft tissue (whiplash, strain): $3,000-$6,000. Moderate injuries (disc bulge, multiple areas): $8,000-$15,000. Severe injuries (herniation, surgery referral): $15,000-$35,000. We provide cost estimates upfront so you can assess case economics before issuing LOP.
Plaintiff personal injury firms only. We do not provide IME services for insurance companies or defense attorneys. Our business model is built on helping accident victims and the attorneys who represent them.